7 Cloud-Based POS Systems for SMBs

The-Cash-RegisterCloud-based point-of-sale systems offer a number of benefits over traditional hard-wired systems, the most important of which (to many small business owners, at least) is a reduction in costs. Whereas the costs involved in a closed legacy system can be anywhere from $3,000 to $50,000, SMBs can be up and running with a cloud-based system for less than $1,000 (and even much less in some cases).

Taken at face value, POS systems that run on mobile devices can seem very similar. Dig a little deeper, however, and you’ll see that many of these systems offer their own unique value propositions for merchants. Cloud-based POS platforms differentiate themselves from one another by their advanced integration with digital loyalty programs, accounting tools, and mechanisms for creating gift cards and coupons, in addition to their varying price structures. Here are seven POS systems, each with its own features for merchants:

1. Leaf:  Manage operations with a custom POS tablet.
Many cloud-based systems rely on iPads to process transactions, but Leaf has taken a different route. The company has created its own mobile tablet, called the LeafPresenter, which merchants can get for free. LeafPresenter tablets are ready to go right out of the box and accept all forms of cash, credit, and debit payments. Employees can process payments from anywhere within a store and send receipts to their customers’ mobile phones. Leaf receipts are “interactive,” which means they solicit feedback and encourage customers to share information about their purchases on social media. Leaf charges a flat rate of $50 per month.

2. NCR Silver: Use register data to build an email marketing campaign.
NCR Silver is a mobile POS system that operates on iPads, iPhones, and iPod Touch devices.  NCR, the company making the system, differentiates it from competitors by offering 24/7 customer service and marketing tools that SMBs can use to thank first-time customers and send automated emails to longtime ones who’ve stopped coming by. Merchants can use NCR Silver from inside or outside their establishments and can start it up by downloading the app on their mobile devices. Use of NCR Silver costs $79 per month (for one register, at one location), plus $.10 per transaction on each additional device (with a $29 monthly maximum). The company also sells a hardware bundle for $499.

3. Shopkeep: Continue processing transactions when the Internet goes down.
Cloud-based POS systems rely on a strong Internet connection to process transactions, which can be a real problem in the event of an Internet outage. Shopkeep has found a way around this issue, allowing businesses to ring up sales on in-store iPads and sync that data when the system goes back online. In addition to processing basic transactions, Shopkeep’s system can also be used for inventory management and business analytics and it integrates with loyalty programs like Perka. Shopkeep charges $49 per month for businesses with one register and sells a complete hardware package for $1,155.

4. Revel Systems: Use iPads for fast table service.
When they utilize Revel’s native iPad application, restaurants and retail stores can quickly process transactions from anywhere inside their business (versus having to stay at the front desk or counter), manage inventory levels at multiple locations, and track sales volume by employee. Revel has partnered with Honeywell, which enables retailers now using Honeywell’s bar code scanners to avoid switching to a new device. In addition, Revel works with almost all credit card processors through its USAePay payment gateway. Revel’s software licensing costs $1,000 per iPad for retailers and $1,500 per iPad for businesses offering table service.

5. QuickBooks Point of Sale: Connect your POS system to QuickBooks.
Businesses that already use Intuit’s QuickBooks for accounting can leverage that financial data and quickly set up a point-of-sale system. Once a business owner activates an account, he or she can begin authorizing transactions from an iPhone or tablet, or through the company’s POS software. By integrating with GoPayment, merchants can process transactions outside their establishments and charge the correct sales tax based on their current geolocation. They can also send email or text receipts with maps showing where the transaction took place. The QuickBooks Point of Sale costs from $1,099 to $1,799.

6. Breadcrumb: Manage your restaurant with a cloud-based system.
Rather than trying to be all things to all people, Breadcrumb offers an industry-specific POS platform. Since being acquired by Groupon last year, Breadcrumb has focused primarily on serving businesses in the restaurant industry, letting merchants split checks, manage table zones, comp meals, and control the timing of multiple meal courses in the same platform used to accept payments. Merchants can accept cash or credit payments through the platform, which runs on the iPad. Breadcrumb’s pricing plans range from $99 to $399 a month and include a full-service set-up.

7. Square: Accept payments on the go.
Square is now the 800-lb. gorilla in the mobile payments world, with more than 2 million merchants using the company’s card reader to date. Businesses that use Square’s platform can process credit card and gift card transactions using iPhones, iPads, and Androids, and offer digital receipts via text or email. They can also reward loyal customers with an in-app punch card and publish a menu on Square’s public directory. Thanks to a recent partnership with Angie’s List, merchants who use the mobile Angie’s List Business Center can accept payments within the iOS app. Merchants who use the Square platform can pay 2.75% per swipe or $275 a month. The company offers its card reader for free.

Know of other cloud-based POS systems that merchants should try? Leave a description in the comments.

Stephanie Miles is an associate editor at Street Fight.

Related content: Bringing SMB Point-of-Sale Systems to the Cloud

  • Rob

    EasyMercado is cloud based point of sale system that can help with inventory management and it also has a facebook based rewards system built in so that retailers can let their customers advertise for them.

  • Amy

    It’s worth bringing up that Revel Systems also allows for an offline mode–as a restaurant owner, it’s a huge relief knowing that even if the internet goes out, I can still operate my business.

  • David

    I have been looking into Vend as a POS system. It will intergrate with my eCommerce cart and an external accouning system. Has anyone used this system?

    • ATE

      Vend has an amazing user interface and is easy to use and very stable. Downside is very weak reporting

  • Sam Liu

    Gazelle Point-of-Sale looks interesting as well. Affordable starting at $18/month. Check http://www.phostersoft.com

  • Martin Webb

    Would also be worth looking at Tillify.com which offers superior performance, connectivity with consumers and works in real time.

  • http://twitter.com/iConnectPOS iConnect

    iConnect (http://www.iconnectpos.com) also offers a 100% cloud based system as a web, iPhone, and iPad app. And it’s actually a lot more than a simple POS.

  • http://twitter.com/iConnectPOS iConnect

    iConnect also offers a 100% cloud based system as a web, iPhone, and iPad app. And it’s actually a lot more than a simple POS – http://www.iconnectpos.com

  • Jason

    Check out POSLavu ipad POS for restaurants. http://www.posusa.com

  • Tillify

    Could also check out Tillify the first real-time POS platform that engages consumers and merchants in real time at point of sale.
    http://www.tillify.com

  • Henk Dubbelhuis

    Cloud-based versus Local based, see the difference at http://nuvopos.com and or http://mobileposrestaurant.com for Dutch visitors follow http://mobielkassasysteem.nl

  • http://www.facebook.com/people/Veena-Gowda/1187831390 Veena Gowda

    Inventory and Merchandise Management, Store Operations, CRM &
    Loyalty, BI Reports the all in one solution helps manage your single,
    multiple or corporate chain stores centrally. With the Cloud Advantage
    you are Assured of 24×7 availability, Anywhere/Anytime access to your
    secured business. Visit http://www.true-pos.com to sign for a 30 day evaluation or a personalized demo.

  • George Seth

    Registroid?

  • http://www.facebook.com/daniel.lion.161 Daniel Lion

    What about positivelive.com.au or positive-live.com for US?

  • Jason

    You should also put http://www.evendra.com up there. They have been around a couple of years and are quite good.

  • Anandth Rajamani

    Hi All,
    At Direct Dialogs we offer cloud based loyalty and campaign management irrespective of POS devices. Furthermore, we can customize loyalty programs and run group loyalty. Please let me know if someone can give me guidance as to how to market / work with retailers.
    Thank you in advance.

    • CharlesRuppert

      Contact me I own a local Marketing firm that covers pretty much everything on the internet and am looking for a good loyalty program to market to my customers.

      • Anandth Rajamani

        Hello Charles,
        Please email me your contact and best time to reach you.
        Best

  • Mike

    We are using GiftRocker.com for our Online and offline GiftCards – runs outside of the POS and on the cloud – great addition to my biz – they also have Loyalty and Event management

  • Guest

    Instore. I love their design. http://www.instoredoes.com

  • Cervello

    Cervello (http://www.cervello-pos.com/) offers a cloud based system, with the option of a local install to offer resilience. It can run on windows, iOS and android.

  • Christy

    Those are quite good lists. I also know another inventory management which is Cyberstockroom (www.cyberstockroom.com). You can manage your inventory on the cloud with this one as well.

  • Rhiannon

    http://www.bluestorelive.com is a cloud-based, real-time POS for small and medium sized enterprises. If your internet connection falters, Bluestore keeps working, so you can keep selling. Once the connection resumes, all your records are automatically updated. Bluestore also combines your ecommerce sales channel with a Magento plugin.

  • Guy

    Check out Pose, let me know what you think. http://www.getpose.com

    • Ashley

      I wish Pose had ecommerce. :-(

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  • AirPOS

    We are the original multi-channel ePOS and e-commerce system. No messy integrations, no confusing cross-app pricing. Have a look see at http://www.airpos.co.uk

  • Kenneth Leo

    You can check out MerchantPlay – http://www.merchantplay.com. Their support is fantastic. When I first started they helped me via remote software to setup my thermal printer. Am using them for around 6 months already for my wine business. So far so good

  • Lisa K.

    “Pose” should definitely be on this list. A very simple POS solution for small retailers and A+ customer support! http://www.getpose.com

    • Rakesh Kumar

      what is distict feature about getpose compared with other cloud based software ?? am really interested in it ..

      • http://www.getpose.com Get Pose

        Hi Rakesh,

        Thank you for the reply! In regards to Pose’s features, aside from unlimited customer support via phone and email at no charge, we also offer extensive customer loyalty programs and rewards. In addition, there are no limits to products or customers and everything is under one pricing plan with no contracts or hidden fees. Please feel free to check us out at http://www.getpose.com to get signed up for the free trial.

        • Rakesh Kumar

          I am currently using the trial version , it is very simple and the pictorial representation against the product gives a nice kick .. but i have certain issues in creating multiple sub-category for example i am customizing products under brand name i have varios products and under those products i have various sub category from size to colour ..
          and my second question is if i want to change the units “qty” to any other units is there any provision for it ..

          • http://www.getpose.com Get Pose

            Hi Rakesh, I couldn’t find an account under your name. Can you please email me directly at lisa@getpose.com? It would make it much easier for me to be able to respond to you more quickly.Thanks!

  • http://www.posoncloud.com Sundeep Dronawat

    http://www.posoncloud.com. The true cloud based system. HTML 5, full feature works on iOS, Android, Chrome, Windows, and Linux. It works on iPad and Android tablets.
    Easy to use and configure. Also works offline if needed.

  • EISOL

    World easiest POS for smart retailer, http://www.eisol.net

  • iPayElite

    Clover! It takes all ofl the best features
    from the 7 that you listed, gives you an open app platform for unlimited expansion, pricing is jsut $79/month, it’s backed it by the largest global technology company and
    payments processor, bundle all the services SMBs need into one system at the
    most competitive pricing possible, (and simple pricing with no hidden fees),
    and you have the elite Clover Station by Ignite Payments! (both wholly owned subsidiaries of and
    leveraging the power of First Data!)

  • Cathy

    Quickbooks POS System “IS NOT CLOUD BASED”

    • Jaci Wilson

      Than what is it benefitting…the seller Cathy? Because if your ‘Monthly’ yes monthly commission…it cannot support a restaurant as it ‘clouds up’…cant just clear the memory when on serve…it freezes and stops!!!!! Just stops. May be fine for deli or donut shop but not a restaurant…not one with over 25 seats…people in the bank business should stick to banking. The monthly “rent” the sales person doesnt let you know about…and it gets higher the more systems you bring in..they get you lockef from first swipe…and you CANNOT shop other credit agencies…you ate stuck with whom they use..which is more typically than not, higher than anyone else by far…this is a big sales gimmick when introducing in restaurants…not good!

  • iuliap

    The posIPOS is a very simple and affortable point of sale system on iPad, cloud based: http://www.posipos.com. it should be on this list. Very good customer service, too.

  • Katie

    Small restaurants and bars should check out Change. http://change.io/

  • Santosh Vishwakarma

    POS
    equipment is really a complete solution to all my issues at my retail store. It
    helps me track sales and restock inventories.

  • Santosh Vishwakarma

    Take
    advantage of POS and enhance the Company growth. By the help of POS, you get a
    lot of profit which is beneficial for you.

  • http://www.cnsqonline.com cesarnoel

    I am surprised that Kroid Cloud POS (http://kroid.net) is not included in this list. It’s the one of the best Android POS system right now.

  • joms

    Complete Solution Cloud Based Point Of Sale using Frontaccounting as the BackOffice

    http://livehelp4us.com/point-of-sale-cloud

  • Dawn Berry

    Processing Point just launched a complete all-in-one, cloud connected POS system called uAccept. It features text messaging, payment processing (including Bitcoin), and a customer loyalty program among other features.

  • Gary Martin

    Another is Talech. Nice iPad solution.

    I would never recommend Clover to anyone. If the merchant becomes unhappy with his provider, the Clover becomes a doorstop, as it cannot be reprogrammed to anyone other than the company that sold it. And I don’t mean First Data, but the ISO that sold it. If one First Data reseller sells it, it is locked to that reseller, and can’t even be reprogrammed to another First Data reseller.

    • Jaci Wilson

      So so sooooo very flippin true..they rip off those not doing their homework!

  • diana

    BitPOS ( http://livehelp4us.com/point-of-sale-cloud ) offers versatile cloud based system.

  • Abul Khayer

    Openbravo Retail is a good solution for any who want to use retail with multi-channel sales and purchase.
    1. Regular
    2. Mobile
    3. E-Commerce

  • http://www.mbafrog.com/ Tauseef Alam

    Shopify, Yowaza Merchant, LivePOS are few other names for cloud based POS system. I found a detailed list about them on http://freeasp.net

  • Jeremy

    We use RetailPoint – ( http://www.retailpoint.com ) and love it. They hooked us with their free trial. You won’t be dissapointed.

  • Hrach Voskanian

    Hi I am looking for grocery store pos with scale, for meat and other products. Any recommendations ?

  • Jay

    Checkout pos2020.com – It’s also very stable system that would work when offline. Great apps that shows live transactions your staff are running while you are sitting at home.

  • Jonathan Rister

    1st Pay Pos
    I believe is truly the best among all others!